Westbrook School Department Policies

The Westbrook School Committee considers policy development one of its chief functions.  It is the intent of the School Committee to develop written policies to serve as the framework for the successful and efficient functioning of the school department and to serve as sources of information and guidance and direction for people who are interested in or connected with Westbrook schools.

Changes in needs, conditions, purposes and objectives will require revisions, deletions and  additions to the policies which are the task of the Policy Committee. The School Committee welcomes suggestions and input for ongoing policy development and encourage those individuals to attend Policy Committee meetings. 

Policy Coding

Policy Codes denoted with * are required by Maine and federal laws for public schools.

Policy Action indicates the last action taken on a policy.

Adopted   - Original School Committee approval

Revised - Changes made to a policy by School Committee vote

Reviewed - Reviewed by Policy Committee - no changes or minimal changes that do not alter the intent of the policy

Code

Policy Name

Action

Date

AC*

Nondiscrimination / Equal Opportunity and Affirmative Action

Reviewed

10/21/2020

ACAA*

Harassment & Sexual Harassment of Students

Reviewed

10/21/2020

ACAA - R*

Student Discrimination and Harassment of School Employees

Adopted

10/21/2020

ACAAA

Transgender and Gender Expansive Students

Adopted

06/13/2022

ACAB*

Harassment and Sexual Harassment of School Employees

Reviewed

10/21/2020

ACAB - R*

Employee Discrimination and Harassment Complaint Procedure

Adopted

10/21/2020

ACAD*

Hazing

Reviewed

12/14/2015

AD*

Educational Philosophy / Mission

Reviewed

11/26/2012

AD - E*

Our Shared Vision

Reviewed

11/26/2012

ADA*

School District Goals and Objectives

Reviewed

11/26/2012

ADAA*

School District Goals and Objectives

Reviewed

11/26/2012

ADC*

Tobacco Use and Possession

Revised

4/3/2019

ADC - R*

Tobacco and Nicotine Use Policy For Employees and Visitors

Revised

4/3/2019

AEB

Recognition for Accomplishment

Reviewed

11/26/2012

AEC

Accountability - Reporting to the Public

Adopted

3/28/2007

BB

School Committee Legal Status

Reviewed

2/24/2014

BBA*

School Committee Powers and Responsibilities

Adopted

2/24/2014

BBB

School Committee Student Membership Applications

Reviewed

10/26/2005

BBB-E

Consent to Serve on the Westbrook School Committee

Revised

10/26/2005

BBB-R

Student Representatives to School Committee - Procedure for Selcetion

Revised

10/26/2005

BBBD

Unexpired Term Fulfillment / Vacancies

Reviewed

2/24/2014

BBD

School Committee Vacancy Caused by Absenteeisn

Reviewed

2/24/2014

BCA

School Committee Code of Ethics

Reviewed

2/24/2014

BCB

School Committee Member Conflict of Interest

Revised

6/24/2014

BCC

Nepotism

Reviewed

2/24/2014

BDA

School Committee Organizational Meeting

Reviewed

12/15/2015

BDB

School Committee Officers

Reviewed

2/24/2014

BDE

School Committee Standing Committees

Reviewed

2/24/2014

BDE-R

School Committee Operating Procedures

Reviewed

2/24/2014

BDEA

Finance Committee

Reviewed

2/24/2014

BDEA-R1

Budget Adjustments & Transfers Between Cost Centers

Reviewed

2/24/2014

BDEA-R2

Budget Adjustments & Transfers within Cost Centers

Reviewed

2/24/2014

BDEB

Policy Committee

Reviewed

2/24/2014

BDEC

Educational Programs Committee

Reviewed

2/24/2014

BDED

Facilities Committee

Adopted

9/8/2021

BDF

Advisory Committees

Reviewed

2/24/2014

BDG

School Attorney / Legal Services

Reviewed

2/24/2014

BE

School Committee Meetings

Reviewed

1/27/2014

BEC

Executive Sessions

Reviewed

1/27/2014

BEC-R

Executive Session Law

Reviewed

1/27/2014

BED*

Remote Participation in School Committee Meetings

Adopted

9/8/2021

BEDA

Notification of School Committee Meetings

Reviewed

1/27/2014

BEDB

Agenda Preparation and Dissemination

Reviewed

1/27/2014

BEDB-R

Agenda Format

Reviewed

1/27/20104

BEDC

Quorum

Reviewed

1/27/2014

BEDD

Rules of Order

Reviewed

1/27/2014

BEDG

Minutes

Reviewed

1/27/2014

BEDH

Public Participation at School Committee Meetings

Reviewed

1/27/2014

BG

School Committee Policy Function

Reviewed

1/27/2014

BG-R

Policy Adoption Process

Reviewed

1/27/2014

BGF

Suspension of Policy

Reviewed

1/27/2014

BHA

School Department Motto

Reviewed

1/27/2014

BHC

School Committee Communications with Staff

Reviewed

1/27/2014

BIA

New School Committee Orientation

Reviewed

1/27/2014

BIB

School Committee Member Development Opportunities

Reviewed

1/27/2014

BIC

School Committee Member Freedom of Access Law Training

Reviewed

1/27/2014

BIC-E

Certification of Completion of Freedom of Access Training

Reviewed

1/27/2014

BID

School Committee Member Compensation

Reviewed

2/12/2014

CB

School Superintendent

Reviewed

10/26/2005

CB-R

Superintendent of Schools Job Description

Reviewed

5/16/2008

CBI

Evaluation of the Superintendent

Reviewed

10/26/2005

CC

Administrative Organization

Reviewed

10/26/2005

CF

School Building Administration

Reviewed

10/26/2005

CHA

Development of Administrative Procedures

Reviewed

10/26/2005

CHD

Administration in the Absence of Policy

Reviewed

10/25/2015

DB

Annual Budget

Reviewed

9/23/2013

DBC

Budget Planning, Preparation and Schedule

Reviewed

9/23/2013

DBE

Communication of School Committee Budget Recommendations

Reviewed

11/18/2013

DBIB

Emergency Expenditures

Reviewed

04/26/2021

DFD

School Funds

Reviewed

9/23/2013

DFDA

Free Admissions

Reviewed

10/31/2005

DFDA-R

Free Admission - Administrative Procedure

Reviewed

10/31/2005

DH

Bonded Employees and Officers

Reviewed

11/18/2013

DI

Fiscal Accounting and Reporting

Reviewed

11/18/2013

DID

Inventories

Reviewed

4/22/2013

DID-R

Inventory Procedures

Reviewed

4/22/2013

DIE

Audits / Financial Monitoring

Reviewed

11/18/2013

DJ

Purchasing

Reviewed

12/16/2013

DJ-R

Purchase Orders

Reviewed

9/23/2013

DJH*

Purchasing and Contracting: Conflict of Interest

Reviewed

11/18/2013

DK

Cash Disbursement Warrant

Reviewed

9/23/2013

DM

Cash in School Buildings

Reviewed

9/23/2013

DN*

School Properties Disposition

Reviewed

3/19/2012

EB

Environmental and safety Program

Reviewed

1/5/2006

EBAA*

Chemical Hazards

Reviewed

11/23/2020

EBAA-R

Chemical Hazards - Administrative Policy

Reviewed

11/23/2020

EBBB

Accident Reports

Reviewed

1/5/2006

EBBB-E

Individual Accident Report

Adopted

1/25/2006

EBBB-R

Accident Report - Administrative Procedure

Reviewed

1/5/2006

EBCA*

Comprehensive Emergency Management Plan

Reviewed

1/28/2013

EBCB

Fire Drills

Reviewed

1/28/2013

EBCB-E

Record of Conducted Fire Drills

Reviewed

1/28/2013

EBCC*

Bomb Threats

Reviewed

1/28/2013

EBCC-E

Parental Notification of Safety Measures

Reviewed

1/28/2013

EBCC-R

Bomb Threat Procedures

Reviewed

1/28/2013

EBCE

Emergency Closing

Reviewed

2/25/2013

EBCE-R

Emergency Closing - Administrative Procedure

Reviewed

10/20/2014

EBCF

Automated External Defibrillators (AED's)

Adopted

1/23/2008

EBCF-R

Automated External Defibrillators (AED's) Policy Guidelines

Reviewed

1/15/2008

ECA

Energy Conservation / Management in Schools

Revised

2/11/2009

ECA-E

Maine School Energy Savers

Adopted

3/4/2009

ECABA

Identification Cards for Students

Adopted

6/11/2003

ECABB

Identification Cards for Staff

Reviewed

2/25/2013

ECB*

Pest Management

Reviewed

11/23/2020

ECB-E1

Pest Management Notification / Registry

Adopted

2/11/2004

ECB-E2

Notice of Planned Pesticide Application

Adopted

2/11/2004

EDE

Waste Management and Recycling

Reviewed

2/14/2006

EEA

Student Transportation Services

Revised

10/14/2015

EEA-E

Student Transportation Form

Revised

10/14/2015

EEAEA

Student Transportatio Employee Requirements, Training

Reviewed

10/19/2015

EEAEAA*

Drug and Alcohol Testing of Bus Drivers

Reviewed

11/23/2020

EEAEAA-R*

Drug and Alcohol Testing of Bus Drivers - Administrative Procedure

Reviewed

11/23/2020

EEAEF

Video Camera Use on School Vehicles

Reviewed

2/25/2013

EEAEF-R

Video Camera Use on School Vehicles - Administrative Procedure

Reviewed

2/25/2013

EEAEFA

Video Surveillance on School Property

Reviewed

2/25/2013

EEAEFA-R

Video Surveillance on School Property-Administrative Procedure

Reviewed

2/25/2013

EEAF

Use of School Buses

Reviewed

10/19/2015

EEBA

School-Owned Vehicles

Reviewed

10/19/2015

EEBB

Use of Private Vehicles on School Business

Reviewed

10/19/2015

EEBB-E

Personal Vehicle Use Checklist

Reviewed

10/19/2015

EEBB-R

Use of Private / Commercial Vehicles on School Business - Administrative Procedure

Reviewed

10/22/2014

EEBC

Student Transportation in Private Vehicles

Reviewed

10/22/2014

EEBC-E1

Transportation by Parent Release Form

Reviewed

10/22/2014

EEBC-E2

Private Auto Travel Permision Form

Reviewed

10/22/2014

EEBC-E3

Transportation Release Form

Reviewed

10/22/2014

EF

Food Services

Reviewed

4/26/2006

EFBA

EFC

Free and Reduced Price Food Services

Reviewed

4/26/2006

EFE*

Competitive Food Sales

Reviewed

01/25/2021

EGAD-R

Copyright Compliance - Administrative Procedure

Adopted

9/9/2015

EHB

School Records Retention

Adopted

10/10/2007

EHB - L

Litigation Hold

Adopted

6/16/2010

EHB-LR

Litigation Hold Procedures

Adopted

6/16/2010

EHB-R

School Records Retention - Administrative Procedure

Adopted

11/9/2011

EHB-R2

School Records Retention Schedules

Adopted

10/10/2007

EHB-R3

School Records to Be Transferred to the Next Grade Level

Adopted

10/10/2017

FA

Facilities Development Goals

Reviewed

1/25/2016

FF

Naming New and Existing Facilities

Reviewed

1/25/2016

FJ

Facility Additions and Modifications

Reviewed

1/25/2016

FK

Signage

Reviewed

1/27/2020

FK-E

Signage Application

Adopted

6/13/2007

GAB

Job Descriptions

Revised

12/13/2006

GBB

Professional Staff Involvement in Decision Makine

Reviewed

11/16/2006

GBEC*

Drug-Free Workspace

Reviewed

3/25/2019

GBEC-E

Drug-Free Workplace Acknowledgement Form

Reviewed

3/25/2019

GBEEA

Use of Social Media by School Staff

Revised

9/21/2015

GBEEA-E

Request to Use Social Media for School-Related Purposes

Adopted

9/9/2015

GBEEB

Employee / Volunteer - Student Relationships

Reviewed

09/28/2020

GBGB

Workplace Bullying

Adopted

04/13/2022

IKB-R

Homework Administrative Procedure

Adopted

2/11/2009

IKE*

Promotion, Retention and Acceleration of Students

Revised

6/13/2018

IKF*

Graduation Requirement

Reviewed

01/25/2021

IKFA

Early Graduation

Revised

5/8/2019

IKFB

Graduation Exercises / Participation

Revised

05/08/2020

IKFBA

Graduation Location

Reviewed

4/22/2019

IKFC

High School Credits for Pre-High School

Reviewed

4/22/2019

IKFD

Awarding of High School Diplomas to Veterans of WWI and the Korean Conflict

Adopted

2/9/2005

IL

Evaluation of the Instructional Program

Reviewed

12/9/2008

ILA*

Student Assessment / Local Assessment System

Revised

04/13/2022

ILD*

Educational Research: Student Submission to Surveys

Reviewed

1/24/2022

IMB

Teaching about Controversial Issues

Reviewed

5/11/2006

IMB-E

Objection to Curriculum Topic or Material

Reviewed

5/11/2006

IMB-R

Controversial Issues Administrative Procedure

Reviewed

5/11/2006

IMBAA

Dissection

Reviewed

11/14/2008

IMBAA-E

Dissection Alternative Participation Form

Reviewed

11/14/2008

IMBAA-R

Dissection Policy - Administrative Procedure

Reviewed

11/4/2008

IMBB*

Exemptions from Required Curriculum

Revised

02/09/2022

IMDA

Patriotic Exercises

Reviewed

10/22/2018

IMDB

Flag Displays

Reviewed

5/20/2013

IMG

Animals in Schools

Revised

10/14/2008

IMGA

Service Animals in Schools

Adopted

5/13/2020

IMGB

Therapy Dogs in Schools

Adopted

5/13/2020

JCA

Assignment of Students

Reviewed

3/19/2002

JCA-E

Assignment of Students to a School Request Form

Reviewed

5/20/2013

JEA*

Compulsory Attendance Ages

Adopted

2/27/2008

JFAA

Admission of Resident Students

Reviewed

3/19/2002

JFAB

Admission of Nonresident Students

Reviewed

3/19/2002

JFABA

Admission of Waiver Students

Reviewed

3/19/2002

JFABA-E

Student Waiver Form

Reviewed

3/19/2002

JFABA-R

Admission of Waiver Students Administrative Procedure

Reviewed

3/19/2012

JFABD*

Admission of Homeless Students

Reviewed

5/20/2013

JFC*

Dropout Prevention

Adopted

10/13/2004

JG

Assignment of Student to Classes

Reviewed

11/20/2007

JGAB

Assignment of Student to Calsses: Transfer Students

Reviewed

5/20/2013

JHB

Truancy

Revised

09/28/2020

JIC*

Code of Conduct

Reviewed

09/28/2020

JICC

Yearbooks

Adopted

1/23/2008

JICE

Student Publications and Distribution of Literature

Reviewed

5/4/2015

JICH*

Substance Abuse Policy

Revised

5/8/2019

JICH-R

Substance Abuse Policy Middle & High School

Revised

5/8/2019

JICH-R1

Substance Abuse Policy Elementary

Revised

5/8/2019

JICIA*

Weapons, Violence and School Safety

Reviewed

2/25/2013

JICJ

Student Use of Electronic Devices

Revised

06/13/2022

JICK*

Bullying and Cyberbullying

Reviewed

09/28/2020

JICK-E1*

Bullying and Cyberbullying Reporting Form

Adopted

5/10/2017

JICK-E2*

Bullying and Cyberbullying Responding Form

Adopted

5/10/2017

JICK-E3

Bullying and Cyberbullying Redediation Form

Adopted

5/10/2017

JIH

Questioning and Searches of Students

Reviewed

9/24/2012

JIH-E1

Canine Patrol Documentation

Reviewed

9/24/2012

JIH-E2

Student Parking Agreement

Reviewed

9/24/2012

JIH-E3

Student Search Checklist

Reviewed

9/24/2012

JIH-R

Questioning and Searches of Students Administrative Procedure

Reviewed

9/24/2012

JJ

Extra Curricular Code of Conduct Drug and Alcohol Use

Reviewed

1/23/2012

JJ-R

Extra Curricular Cod of Conduct Drug and Alcohol Use Administrtive Procedure

Reviewed

5/4/2015

JJB

Student Social Events

Reviewed

11/20/2007

JJE

Student Fundraising Activities

Adopted

5/9/2018

JJF

School Activities Funds Management

Reviewed

2/5/2008

JJF-R

School Activities Funds Administrative Procedure

Reviewed

2/5/2008

JJI

Westbrook Philosophy of Athletics

Reviewed

10/22/2012

JJIBA

Hiring and Evaluation of Coaches

Adopted

3/26/2008

JJIBA-R

Hiring and Evaluation of Coaches - Administrative Procedure

Reviewed

3/18/2008

JJIBB

Sportsmanship

Reviewed

10/22/2012

JJIBC

Relations with Booster Groups

Revised

4/11/2018

JJIF*

Management of Concussions and other Head Injuries

Adopted

2/12/2014

JJE

Student Fundraising

Adopted

5/9/2018

JK*

Student Discipline

Adopted

2/9/2011

JK-R

Student Discipline - Administrative Procedure

Reviewed

5/20/2013

JKAA*

Use of Physical Restraint and Seclusion

Revised

6/14/2017

JKAA-R*

Use of Physical Restraint and Seclusion - Administrative Procedure

Revised

11/10/2021

JKD

Suspension of Students

Reviewed

1/26/2011

JKE

Expulsion of Students

Reviewed

1/26/2011

JKE-R

Expulsion of Students Administrative Procedure

Reviewed

1/26/2011

JKE-R1

Readmission Guidelines

Reviewed

1/26/2011

JKF*

Suspension / Expulsion of Special Education Students

Reviewed

4/15/2008

JFK-R*

Disciplinary Removal of Students with Disabilities

Reviewed

4/15/2008

JL*

Student Wellness Policy

Adopted

6/12/2019

JLA

Student Insurance

Reviewed

1/3/2007

JLA-E

Athletic / Activities Participation Form

Reviewed

1/3/2007

JLCA

Physical Examinations of Students

Reviewed

5/20/2013

JLCB*

Immunization of Students

Reviewed

06/13/2022

JLCC*

Communicable / Infectious Diseases

Reviewed

10/22/2014

JLCD*

Administering Medication to Students

Revised

2/9/2022

JLCD-E

Authorization to Administer Medication

Reviewed

1/28/2022

JLCD-E2

Parent / Medical Provider Request to Administer Medical Marijuana

Reviewed

1/28/2022

JLCD-R

Medication Administration on School Field Trips

Reviewed

1/28/2022

JLCDA

Students with Severe Food Allergies

Adopted

3/22/2006

JLCDA-E

Letter to Parents of Students with Severe Food Allergies

Adopted

3/22/2006

JLCDA-E2

Severe Food Allergy Emergency Plan

Adopted

4/26/2006

JLCE

First Aid and Emergency Medical Care

Revised

1/19/2022

JLCE-R

First Aid Administrative Procedure

Revised

1/19/2022

JLDBG*

Reintegration of Students from Juvenile Correctional Facilities

Adopted

5/28/2003

JLF

Reporting Child Abuse and Neglect

Adopted

2/28/2008

JLF-E

Reporting Child Abuse and Neglect Form

Reviewed

2/5/2008

JLIE

Student Automobile Use and Parking

Reviewed

11/20/2007

JM

Student Honors and Awards

Reviewed

11/20/2007

JM-R

Student Honors and Awards

Reviewed

11/20/2007

JO

Employment of Students

Reviewed

3/9/2011

JRA*

Student Educational Records

Reviewed

11/25/2019

JRA-E*

Notification of Rights Under FERPA

Reviewed

11/25/2019

JRA-E2*

Denial of Consent to Release Student Information

Reviewed

11/25/2019

JRA-E3*

Consent / Denial to Release Student Information

Reviewed

11/25/2019

JRA-R*

Student Educational Records - Administrative Procedure

Reviewed

3/9/2011

KB

Parent Involvement in Education

Adopted

3/28/2007

KBF*

Parent Involvement in Title IA

Adopted

5/26/2004

KBF-R1

Title IA Parent Involvement Policy

Adopted

5/26/2004

KBF-R2

Title IA Parent Envolvement at Elementary Schools

Reviewed

5/20/2013

KCB

Community Involvement in Decision Making

Reviewed

1/3/2007

KCD

Public Gifts / Donations to the Schools

Reviewed

3/26/2018

KD

Public Information and Communications

Reviewed

3/26/2018

KDA

Public Information Program

Reviewed

5/20/2013

KDB

Public's Right to Know / Freedom of Access

Adopted

10/22/2008

KDD

Media Broadcast of School Activities

Reviewed

2/6/2007

KEB

Public Complaints Regarding School Personnel

Reviewed

2/6/2007

KEB-E

Complaints Regarding Staff Members Form

Reviewed

2/6/2007

KF

Community Use of School Facilities

Reviewed

4/23/2018

KF-E

Community Use Request Form

Reviewed

4/23/2008

KF-R

Community Use of School Facilities Fee Schedule

Reviewed

4/23/2018

KF-2

PAC Community Use

Reviewed

4/23/2018

KF-2E

PAC Reservation Request Form

Reviewed

4/23/2018

KF-2R

PAC Fee Schedule

Reviewed

4/23/2018

KHB

Advertising in Schools

Reviewed

1/27/2020

KHC

Public Distributioin / Posting on Non-Curricular Materials

Adopted

11/9/2011

KHE

Political Solicitations in Schools

Reviewed

10/18/2011

KI

Visitors to the Schools

Reviewed

2/25/2013

KIB

Animals at School Activities

Reviewed

9/18/2007

KLGA

Relations with School Resource Officers & Laws Enforcement

Reviewed

9/24/2012

KLGA-R

Relations with School Resource Officers & Law Enforcement Administrative Procedure

Reviewed

9/24/2012